The current CBODN Board is launching the call for nomination as the first step in the election process to vote in a new President and Vice President to the Board prior to the upcoming CBODN fiscal year. In this page, we will attempt to address and clarify all aspects of the election process.
Through this process, the main goals of the current CBODN Board are to:
Ensure and preserve transparency between the current Board and the members of CBODN with regards to the election process and the sharing of information
Adhere to the current CBODN bylaws
Secure a smooth transition between current Board members who gracefully served in these positions and the new voted-in members
Strengthen CBODN in its outreach, its current activities, and its connection with current members as well as with other OD chapters and networks
Enforce and enhance relationship building amongst CBODN members
Promote community engagement with the new Board in place to start a new chapter with CBODN
In compliance with our goal of transparency and to help manage expectations and identify channels of involvement for potential candidates and voting members, listed below are description of the roles of all parties involved within the CBODN election process, clarification of the nomination and election process, and other FAQs related to the process.
CBODN BOARD OF DIRECTORS - acts as the governing body of CBODN. The Board of Directors shall consist of the Officers and non Officer Directors of CBODN. The Officers of CBODN shall be the President, Vice President (who shall also be the President-Elect), and Vice President-Immediate Past President and any other Officers as determined by the Board of Directors. The Board of Directors provides supervision, control, and direct the affairs of CBODN (committees, programs, publications and all related activities). The Board determines its policies or changes therein, establishes the financial and operating policies of CBODN, and is accountable for CBODN assets.
NOMINATING COMMITTEE - The Nominating Committee will issue an open call for nominations at least 75 days prior to the Annual Meeting. The Nominating Committee will review and select candidates and present a recommended slate of Director candidates to the Board for approval at least thirty (30) days prior to the Annual Meeting.
PRESIDENT - The President shall be the chief volunteer Officer of CBODN. At the Annual Meeting of CBODN and at such other times as deemed proper, the President shall communicate to the members such matters and make such suggestions as may tend to promote the welfare and increase the usefulness of CBODN. The President shall ensure that appropriate tax documentation is kept current, including annual reports to the District of Columbia and federal governments. The President shall perform such other duties as are necessarily incident of the office of President or as may be prescribed by the Board. The President shall automatically succeed to the Immediate Past President. The expected time commitment for this position is 10-20 hours per month.
ACTING PRESIDENT - If any member serving in an Officer position choose to rollover from their position prior to their end of term, the Board of Directors have the right to fill any Officer vacancy for the balance of the term thereof by voting one of the Directors into that position.
VICE PRESIDENT (PRESIDENT ELECT) - The Vice President (President Elect) shall succeed to the Presidency. The Vice President will perform such duties and assignments as may be directed by the President and/or the Board of Directors. The Vice President shall perform the duties of the President in the event that the President is unable to serve. The expected time commitment for this position is 5-10 hours per month.
MEMBERS - CBODN membership will vote on the slate of Director candidates provided by the Board of Directors and elect candidates for Directors who will then be installed. Voting at membership meetings may be in person or by proxy with each voting member having a single vote. Members who are eligible for voting should have their annual dues current as of the date that a membership vote is recorded. Any member in good standing shall be eligible for nomination and election to any office of CBODN, with the exception of Past President.
ANNUAL CYCLE - The CBODN fiscal and elective year of the organization, as indicated in the bylaws, shall be from July 1 through June 30. However, exceptionally for this year, the electoral year will start on August 1 to allow the current board to adhere to the network’s bylaws and ensure a smooth transition into the new board’s electoral year.
May 21st: The Nominating Committee will issue a 30 day period open call for nominations to all current members.
June 21st till June 28th: The Nominating Committee will contact the nominees and review all current nominees to select candidates and present a recommended slate of candidates to the Board for approval.
By June 30th: CBODN Board of Directors announces the final candidates for each Officer position to all members as well as the voting process and guidelines.
July 1st till July 26th: Members will be given 25 days to send in their ballots on the slate candidates provided by the Board of Directors.
July 26th: Annual Meeting will be held and CBODN members may choose to vote on the slate candidates provided by the Board of Directors during the meeting.
By July 30th: CBODN Board of Directors will send out a formal announcement of the winners for each Officer position to all members.
August 1st: Beginning of the new annual CBODN cycle.
REQUIREMENTS - CBODN members, who have paid their membership dues for the calendar year, have to nominate themselves to the open Officer position that they choose through the form/survey sent out by the Nominating Committee. Each nominee is required to submit the nomination packet that includes:
Brief bio to be published at CBODN website for voters to review prior election
Resume to be reviewed by Nominating Committee
Letter of Intent to be reviewed by Nominating Committee (optional)
FAQ on the Election Process
For any further questions or inquiries, please contact the current CBODN Board of directors at firstname.lastname@example.org
In order to make it more efficient for the Nominating Committee to contact and review the candidates, members are required to self-nominate themselves and submit the nomination packet.
Any CBODN member, who has fulfilled their annual fees, has the right to nominate themselves.
Any CBODN member, who has fulfilled their annual fees, has the right to vote for the slate of candidates for the open Officer positions (President and Vice President).
Voting at meetings may be in person or by proxy with each voting member having a single vote.
A majority of the members voting in person or by proxy carries an action.
Votes may be submitted in writing by postal, other delivery, or any other electronic means.
The CBODN Board are currently researching voting vehicles and platforms that will ensure that the votes will be confidential and that will preserve the integrity of the election process.
By June 30th, the CBODN Board will advise members on the voting process and guidelines.